How is Hacienda electronic invoicing issued?

Business Central adapts to Costa Rica’s tax requirements, including electronic invoicing, with BETABOX’s guidance. During the assessment we review with you and your accountant which receipts your company issues and how they are covered in the scope.

Does it work for services companies that bill by project?

Yes. Business Central manages projects with budgets, time recording, associated purchases and billing by progress or milestones, with project margin visible before the close. It is one of the most common configurations in Costa Rica.

Do you serve companies in Costa Rica without a local office?

Yes. We work remotely with companies in Costa Rica, in your time zone and in Spanish or English, backed by our headquarters in Miami, Florida, and a regional network of consultants. Implementation, training and support are delivered through video calls, online workshops and direct support channels.

How long does a Business Central implementation take?

It depends on the scope, the number of companies and the quality of the data being migrated. We do not publish generic timelines: the complimentary assessment delivers a phased schedule with stated assumptions and agreed success criteria.

Can I work in local currency and US dollars at the same time?

Yes. Business Central records transactions in multiple currencies, keeps historical exchange rates and reports in local currency and US dollars, with balance revaluation when regulation or management requires it.

Do you publish prices?

No. Every project is quoted according to its scope: number of users, companies, processes, integrations and data to migrate. The initial assessment is 100% complimentary and ends with a written proposal with scope and price.

Costa Rica

An ERP for companies growing through services, free zones and exports

Costa Rica combines expanding services companies, free-zone operations and exporters serving the United States. We implement Microsoft Dynamics 365 Business Central so finance, purchasing, inventory and projects work on a single record, adapted to the country’s tax requirements with BETABOX’s guidance.

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How we serve you

Remote delivery with local support, backed by our headquarters in Miami, Florida.

Remote delivery, on your schedule: We work with companies in Costa Rica remotely, with meetings, workshops and training in your time zone and in Spanish or English. The engagement does not depend on travel or a local office.
Backed by our Miami, Florida headquarters: Our headquarters at 444 Brickell Avenue, Miami, concentrates project leadership and the relationship with Microsoft. From there we coordinate the regional network of consultants that serves each country.
Local support in Spanish and English: Support is delivered over WhatsApp and email by the same consultants who took part in your implementation. No intermediaries and no generic call centers.

Tax and regulatory requirements your ERP must cover

The Ministerio de Hacienda (Costa Rica’s tax authority) requires validated electronic invoices and periodic VAT and income tax returns. When the ERP records every transaction correctly, returns are prepared from data rather than spreadsheets.

Tax authority: Ministerio de Hacienda

Electronic invoicing: Electronic receipts (invoice, ticket, credit and debit notes, purchase invoice) in the current Hacienda version, with recipient acceptance.
VAT and Form D-104: Value-added tax by rate and type of good or service, with the monthly return built from purchasing and sales records.
Withholding and income tax (D-101): Vendor withholding and the annual income tax return, with accounting information ready at the close of the fiscal period.
Free zones and special regimes: Operations under the free-zone regime with inventory, purchasing and sales separated by regime and reporting to the promoting agency.
Colón and dollar operations: Books in colones with dollar transactions (exports, services to the United States), central bank exchange rates and balance revaluation.

The topics above describe common obligations in the country’s regulatory environment and may change. During the assessment we review with you and your tax advisor which ones apply to your company and how they are covered within the project scope.

Why Dynamics 365 Business Central fits your market

Business Central adapts to your country’s tax requirements with BETABOX’s guidance, and brings capabilities that matter especially to companies in the region.

Multi-currency and multi-company: Record transactions in local currency and US dollars, value inventory and accounts in the currency you need, and consolidate several companies or sites into a single report.
Dimensions for local reporting: Classify every entry by cost center, branch, business line or project, and produce the reports local administration requires without parallel spreadsheets.
Interface and Copilot in Spanish and English: Business Central is available in both languages, and Copilot answers in your language about your own data: queries, summaries and suggestions without leaving the system.
Bank integration and traceability: Assisted bank reconciliation, statement import and full traceability of every entry for internal and external audits.
Extensible without breaking the standard: Country and company specifics are handled with extensions that coexist with Microsoft continuous updates, rather than customizations that block the system from evolving.
Microsoft cloud with continuous updates: No servers of your own and no expiring versions: Business Central updates continuously, with the security and availability of the Microsoft cloud.

Dynamics 365 Business Central in Latin America

The Microsoft ecosystem around the ERP

Once the base record is reliable, the rest of the ecosystem multiplies its value: collaboration, cloud, automation and artificial intelligence on the same data.

Microsoft 365 and Copilot

Email, collaboration and identity security for distributed teams, with Copilot as an assistant over your documents, meetings and Business Central data.

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Microsoft Azure

Cloud infrastructure, backups and disaster recovery, with Azure regions across the Americas and access controls aligned with your security policy.

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Power Platform

Mobile apps to capture data on the plant floor, in the warehouse or in the field, approval flows and Power BI dashboards connected to the ERP.

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Applied artificial intelligence

Bounded, measurable use cases on your processes: document classification, demand forecasting and customer service, with a pilot before scaling.

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Support when your operation needs it

Support is handled by consultants who know your implementation. Every case is logged with a priority (normal, high, urgent) and followed through to closure.

24/7 support with under 1 hour response time

WhatsApp: +1 (754) 209-2071
Email: support@betaboxtech.com
Online booking with our experts (Microsoft Bookings)

Industries we work with in the country

Professional services firms and shared services centers, free-zone manufacturing, wholesale distribution and export-oriented agribusiness.

Professional services

Your inventory is your people’s hours, and today you do not know what they are worth

The proposal is built in one document, the contract in another, and the project is opened in the system with a structure different from the one that was quoted. Comparing what was sold against what was delivered means redoing the work by hand.

See the industry

Manufacturing

When the plant never stops, every friction costs you margin

The master schedule lives in a spreadsheet only one person knows how to maintain. Order changes never reach purchasing, and the shortage surfaces on the shop floor, when the only way out is expedited freight or a stopped line.

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Distribution

Selling more means nothing if you do not know which deal leaves margin

Replenishment is decided on instinct or on the last conversation with the supplier. Excess inventory that ties up cash coexists with stockouts on the products that do move, with no minimums policy and no lead times by supplier.

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Agribusiness

From field to dispatch, margin is lost where nobody measures

Raw material comes in with weights and parameters written by hand at each collection point. Settlement with the grower is calculated later, in a spreadsheet, and the differences open disputes that erode the commercial relationship.

See the industry

Case studies

We publish case studies only with written authorization from each client. Cases from this country are pending authorization; in the meantime, we can share references from your sector during the assessment.

FAQ

Frequently asked questions

How is Hacienda electronic invoicing issued?: Business Central adapts to Costa Rica’s tax requirements, including electronic invoicing, with BETABOX’s guidance. During the assessment we review with you and your accountant which receipts your company issues and how they are covered in the scope.
Does it work for services companies that bill by project?: Yes. Business Central manages projects with budgets, time recording, associated purchases and billing by progress or milestones, with project margin visible before the close. It is one of the most common configurations in Costa Rica.
Do you serve companies in Costa Rica without a local office?: Yes. We work remotely with companies in Costa Rica, in your time zone and in Spanish or English, backed by our headquarters in Miami, Florida, and a regional network of consultants. Implementation, training and support are delivered through video calls, online workshops and direct support channels.
How long does a Business Central implementation take?: It depends on the scope, the number of companies and the quality of the data being migrated. We do not publish generic timelines: the complimentary assessment delivers a phased schedule with stated assumptions and agreed success criteria.
How does support work after go-live?: With 24/7 support and under 1 hour response time, over WhatsApp and email, handled by consultants who know your implementation. Every case is logged with a priority and followed through to closure.
Can I work in local currency and US dollars at the same time?: Yes. Business Central records transactions in multiple currencies, keeps historical exchange rates and reports in local currency and US dollars, with balance revaluation when regulation or management requires it.
Do you publish prices?: No. Every project is quoted according to its scope: number of users, companies, processes, integrations and data to migrate. The initial assessment is 100% complimentary and ends with a written proposal with scope and price.

Bring your operations and Hacienda compliance into a single system

Tell us how you invoice, under which regime you operate and how you close the month today. We propose a complimentary assessment and a phased scope tailored to your company in Costa Rica.

Request a complimentary assessment

Contact

Request a complimentary assessment

Tell us what your company needs and a BETABOX advisor will get in touch to schedule a call at your convenience. The initial assessment is 100% free of charge.

WhatsApp: +1 (754) 209-2071
Bookings: Book directly on the calendar